Todoist is a cross-platform task management application that helps individuals and teams organize, prioritize, and complete tasks across work and personal life. Launched in 2007, it combines simplicity with powerful features like natural language processing, AI-powered voice capture, filters, and team workspaces to help users achieve productivity goals. The key mental model: Todoist transforms scattered thoughts into actionable tasks using a flexible hierarchy of projects, sections, and labels—think of it as GTD (Getting Things Done) meets modern AI, where quick capture via typing or voice meets sophisticated organization without overwhelming complexity.
What This Cheat Sheet Covers
This topic spans 25 focused tables and 203 indexed concepts, 83 flashcards. Below is a complete table-by-table outline of this topic, spanning foundational concepts through advanced details.
A jump-to index of every table row in this cheat sheet.
An interactive map of every table and concept in this topic.
Table 1: Task Creation & Capture
Fast, frictionless capture is Todoist's foundation. Every method below feeds tasks into the same system, so you can choose whichever fits your current context—keyboard, voice, email, or browser—without losing a single idea.
| Method | Example | Description | |
|---|---|---|---|
Press q anywhere in app | • Opens a floating window for rapid task entry with full natural language support • works across all platforms without leaving current view | ||
Default destination for new tasks | • The default landing zone for all new tasks • designed for quick capture before organizing into projects • clears mental clutter fast | ||
Tap microphone icon, speak naturally | • AI-powered feature that transcribes unstructured speech into organized tasks with dates, priorities, assignees, and projects in real time • available on iOS, Android, desktop, web, and Wear OS • Beginner plan gets limited sessions; Pro/Business get unlimited. | ||
Click + Add task at bottom of list | • Context-aware button that adds tasks directly to the current project or view • appears in every list view | ||
Forward to unique project email | • Each project has a unique email address; subject becomes task name, body becomes comment • Pro users with Email Assist enabled get AI that auto-extracts due dates and notes from email content. | ||
Upload screenshot or photo | • AI scans whiteboards, handwritten lists, and documents • converts content into individual tasks • useful for meeting notes or reference photos | ||
Click extension icon on any webpage | • Saves current page as task with title and URL auto-filled • available for Chrome, Firefox, Safari, Edge, and Opera. | ||
Share from any app to Todoist | • Sends links, photos, and files from other apps directly as tasks with content attached • uses the native OS share sheet |