Todoist is a cross-platform task management application that helps individuals and teams organize, prioritize, and complete tasks across work and personal life. Launched in 2007, it combines simplicity with powerful features like natural language processing, filters, and integrations to help users achieve productivity goals. The key mental model: Todoist transforms scattered thoughts into actionable tasks using a flexible hierarchy of projects, sections, and labels—think of it as GTD (Getting Things Done) meets modern minimalism, where quick capture meets sophisticated organization without overwhelming complexity.
What This Cheat Sheet Covers
This topic spans 23 focused tables and 162 indexed concepts. Below is a complete table-by-table outline of this topic, spanning foundational concepts through advanced details.
Table 1: Task Creation & Capture
| Method | Example | Description |
|---|---|---|
Press q anywhere in app | • Opens a floating window for rapid task entry with full natural language support • works across all platforms without leaving current view. | |
Default destination for new tasks | • The default landing zone for all new tasks • designed for quick capture before organizing into projects • clears mental clutter fast. | |
Click + Add task at bottom | • Context-aware button that adds tasks directly to the current project or view you're in • appears in every list view. | |
Forward to unique project email | • Each project has a unique email address • subject becomes task name, body becomes comment attachment • great for email-to-task workflows. |